Invitation to Attend a Panel Discussion: Messages, Email and Letter With Follow Up

Panel discussions are a fantastic way to bring together different perspectives on a particular topic.

It’s like a chat among experts, sharing ideas and experiences. If you are hosting a panel discussion and want to invite the attendees for the same then this guide is for you.

We understand that inviting people for a panel discussion is not an easy task. You need to craft messages, emails, and letters to share them with the right audience.

To help you with the same, we at Notify Lemon have prepared a complete guide with invitation messages, emails, and letter templates. You can use these templates for inviting experts to your panel discussion. But, before we move to the templates, let us take a look at the important elements of a panel discussion invitation:

Important Elements of a Panel Discussion Invitation:

  1. Clear Purpose: Let the invitee know why you want them there. Be specific about the discussion topic and why their presence matters.
  2. Date and Time: Include the when and where details. Nobody likes a mysterious invitation!
  3. Panelists: Share who else will be on the panel. It’s always nice to know who you’ll be chatting with.
  4. Audience: Mention the expected attendees. Knowing the audience helps in tailoring the discussion appropriately.

Invitation Messages For a Panel Discussion

  1. Hey [Name], we’re hosting a panel discussion on [topic] and would love to have your insights. Your unique perspective could really spark some interesting conversations. What do you think?
  2. Hello [Name], we’re putting together a panel on [topic] and would be honored if you could join. Your expertise would be a fantastic addition to the conversation.

Email Template For Panel Discussion Invitation

Subject: Invitation: Panel Discussion on [Topic]

Dear [Name],

I hope this email finds you well. We are thrilled to invite you to participate in a panel discussion on [topic]. Your expertise in [relevant field] makes you a perfect fit for our diverse panel.


  • Date: [Insert Date]
  • Time: [Insert Time]
  • Location: [Insert Venue or Virtual Link]

Purpose of the Discussion: We aim to [briefly explain the purpose and goals of the discussion]. Your valuable insights will contribute significantly to the depth and richness of our conversation.

Other Panelists: You’ll be sharing the stage with [list other panelists], each bringing a unique perspective to the table.

Audience: Expect an engaged audience of [mention the type of audience]. Your thoughts will undoubtedly resonate with them.

Please let us know if you can join us for this exciting discussion. Your participation would be an honor.

Best regards,

[Your Full Name]
[Your Position]
[Your Contact Information]

Also Check: Invitation to Attend An Exhibition

Letter Template For Panel Discussion Invitation

[Your Name] [Your Organization] [Date]

[Recipient’s Name] [Recipient’s Organization] [Address]

Dear [Recipient’s Name],

I trust this letter finds you in good health and high spirits. I am writing to extend a warm invitation to you to participate as a panelist in our upcoming discussion on [topic].

The details of the event are as follows:

  • Date: [Insert Date]
  • Time: [Insert Time]
  • Location: [Insert Venue or Virtual Link]

Purpose of the Discussion: We have carefully curated a panel of experts to delve into [briefly explain the purpose and goals of the discussion]. Your wealth of knowledge in [relevant field] uniquely positions you to contribute meaningfully to our discourse.

Other Panelists: Joining you on the panel will be [list other panelists], each offering a distinct perspective on the topic.

Audience: Anticipate an engaged audience of [mention the type of audience]. Your insights are sure to resonate with them.

We would be honored by your presence at this event. Please confirm your availability at your earliest convenience.

Thank you for considering our invitation. We look forward to a vibrant and insightful discussion with your participation.

Best regards,

[Your Full Name]
[Your Position]
[Your Contact Information]

You can replace the default sections as per your requirements and panel discussion details. Make sure to personalize the messages, emails, and letters to have a better impact on the recipients.

Follow-up Message For Inviting to a Panel Discussion

Subject: Quick Check-in – Are You In for the Chat?

Hey [Name],

Hope this finds you well. Just wanted to follow up on our invitation for the panel talk on [topic]. We’re really hoping you can make it and share your awesome insights.

Quick Recap:

  • Date: [Insert Date]
  • Time: [Insert Time]
  • Place: [Insert Place or mention it’s online]

The other panelists are excited, and we know your perspective will add a special touch to the discussion.

Can you make it? Let us know when you get a chance. We’d love to have you on board!

[Your Full Name]
[Your Title]
[Your Contact Info]

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